MARK SUMMERS CASTING AND MANAGEMENT LTD GDPR PRIVACY POLICY

This data protection and privacy notice provides information on how Mark Summers Ltd (also referred to in this notice as "we" or "us") uses personal data relating to users of its websites and services (referred to in this notice as "you"). Our websites and services are referred to in this notice as the "Sites" and the "Services". It also contains information on marketing activities and the use of cookies on our Sites. This policy was last updated on 25/05/2018, in response to the European Union's General Data Protection Regulation – referred to, throughout, as GDPR.

INTRODUCTION

In order to conduct its business activities, it is necessary for us to act as a data processor with respect to gathering and using the personal data of individuals. These can include clients, suppliers, employees, models, actors, dancers, choreographers and other people the company has a relationship with or may need to contact. This policy sets out how we collect, use and protect any information you give us when you use this website and/or our services. We are committed to safeguarding your privacy. Should we ask you to provide certain information, you can be assured that it will only be used in accordance with this policy. We may be required to update this policy from time to time in order to remain legal and compliant. You should check this page periodically to ensure that you are happy with any changes.

WHY THIS POLICY EXISTS

This GDPR Privacy Policy ensures we:
  • Comply with GDPR and follows good practice;
  • Protects the rights of employees, talent and clients;
  • Is open about how we store and process individuals’ data;
  • Protects itself from the risks of a data breach

WHAT WE COLLECT

We may collect the following information: Clients
  • Name, company name and job title;
  • Contact information including telephone number and email address;
  • Business address and postcode;
  • Other information relevant to your enquiry.
Talent
  • Name;
  • Contact information including telephone number and email address;
  • Demographic information including address and postcode;
  • Statistics and work experience, skills;
  • Images and videos;
  • National Insurance Number
  • UTR Tax number;
  • Copies of Identification – may include a passport, drivers licence, nationality card, ID Card.
Street cast talent
  • Name;
  • Demographic information;
  • Images/videos and statistics to enable us to assess whether you are suitable for a  particular role
Employees and Freelancers
  • Name;
  • Contact information including address, telephone number and email address;
  • Details of previous work and/or employment;
  • Other information to enable us to fulfil a contract or terms & conditions.

PERSONAL INFORMATION

For as long as is necessary after your involvement with us, we will need to process data about you.  The kind of data that the Company will process includes:
  • contact names and addresses
  • correspondence with the Company and other information that you have given the Company through applications, contracts, consent forms, medical information and feedback sheets.
We believe that those records used are consistent with the relationship between the Company and yourself and with the data protection principles.  The data the Company holds will be for management and administrative use only but the Company may, from time to time, need to disclose some data it holds about you to relevant third parties (e.g. where legally obliged to do so by HM Revenue & Customs, where requested to do so by yourself for the purpose of giving a reference or in relation to maintenance support and/or the hosting of data in relation to the provision of insurance). In some cases the Company may hold sensitive data, which is defined by the legislation as special categories of personal data, about you.  For example, this could be information about health, racial or ethnic origin, criminal convictions, trade union membership, or religious beliefs.  This information may be processed not only to meet the Company's legal responsibilities but, for example, for purposes of personnel management and administration, suitability for employment, and to comply with equal opportunity legislation.  Since this information is considered sensitive, the processing of which may cause concern or distress, you will be asked to give express consent for this information to be processed, unless the Company has a specific legal requirement to process such data.

LAWFUL REASONS FOR PROCESSING

Our lawful reason for processing your personal information will usually in the first instance be “legitimate interests”.  Under this we can process your information if we have a genuine and legitimate business reason and we are not harming any of your rights and interests.

WHAT WE DO WITH THE INFORMATION WE COLLECT

Clients We require this information to understand your needs and provide you with a better service and in particular, for the following reasons:
  • To provide on-going customer service and maintain internal record keeping including for accounting purposes;
  • To enable contact by email or phone in relation to the enquiry you have made with us;
  • To periodically send update emails or other information relevant to your enquiry.  You may unsubscribe from receiving these emails at any time by clicking the unsubscribe link which is included at the bottom of all our update emails.
Talent (including: models, dancers, actors etc.) & Street cast people We require this information to understand the areas of work we can put you forward for and in particular, for the following reasons:
  • Internal record keeping
  • We may contact you by email or phone in relation to work enquiries;
  • We may periodically send update emails using the email address which you have provided.  You may unsubscribe from receiving these emails at any time by clicking the unsubscribe link which is included at the bottom of all our promotional emails.

RETENTION

Any personal data held by us for marketing updates will be kept by us until such time that you notify us you no longer wish to receive this information.

SECURITY

We are committed to ensuring that your information is secure and protected against unauthorised or unlawful processing, accidental loss, destruction and damage. In order to prevent unauthorised access or disclosure, we use secure servers to store personal information. We also use the following software Campaign Monitor / Google Drive / Drop box / Filemaker Pro which are all GDPR compliant. Paperwork Personal data collected in paper form is stored in locked filing cabinets and shredded when no longer required

SECURITY BREACHES

Despite all the controls we have put in place to address all the key GDPR principles, there is still always a risk a data breach may happen. In the unlikely event of this, the breach will be notified to all data subjects affected without undue delay. If appropriate, this will also be reported to the ICO within 72 hours of us becoming aware.  The person who should be informed of any breaches Mark Summers (Director of Mark Summers Casting and Management Ltd) and is contactable by email at all times info@marksummers.com

THIRD PARTY PROCESSING

Our work for you may occasionally require us to pass your information to our clients for the purpose of possible work.  Where we are entering into an engagement with a third party, we will seek to be satisfied that they have secure measures in place so your privacy rights continue to be protected as outlined in this policy. We only disclose information that is necessary to deliver our services and we never allow your personal data to be used by any third party for any market research, marketing or other commercial purposes. Under GDPR law, we may be required to disclose your data for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

YOUR RIGHTS UNDER GDPR

Your principle rights under GDPR are:
  • the right to be informed;
  • the right of access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to data portability;
  • the right to object; and
This means you have the right to know what data we are holding for you at any time, the right to access this data, change it and/or have it removed from any further processing activity.

SUBJECT ACCESS REQUEST

If you would like to contact us with a subject access request, please use the email address info@marksummers.com with ‘GDPR Subject Access Request’ in the subject line.  We will contact you within ten days of receiving this request. If you are unhappy with the way your subject access request has been dealt with, you have the right to report a concern with a supervisory authority.  In the UK, this is the Information Commissioner’s Office www.ico.org.uk/concerns/

RESPONSIBLE PERSON FOR GDPR

Mark Summers Mark Summers Casting and Management Ltd 1 Beaumont Avenue London W14 9LP --- Mark Summers was founded in 1993, after over 20 years in the industry we are now considered to be one of the leading Casting and Management companies in Europe. Our mission is to find the best talent for our clients wherever they may be. We pride ourselves on always delivering the three O’s: on brief, on budget and on time.We Think Local But, We Act Global… Our clients need global solutions. That’s why we were one of the first casting companies in the World to build an interactive, online casting system for our in-house studio. Mark Summers also have a global network of casting partners ready to help find the best talent worldwide. We have worked on over 14,000 productions and cast everything from films, TV, commercials, music videos, print, voice-overs, street casting, dance and sports – you name it, we’ve cast it! The Mark Summers team has worked with some of the World’s leading Directors, Artists and brands including Jon Favreau, Jason Reitman, Justin Timberlake, David Beckham, IBM and Burberry. We Are More Than Just Casting… Mark Summers Management is a Management Agency set up to represent some of the World’s leading Choreographers. Over the years the agency has grown and we now also represent a diverse range of talented Actors and dancers. Mark Summers Management also has associates in LA and New York. We are Multi-Award Winners… We are passionate about delivering the best for our clients, whatever their needs may be. We have received multiple awards for our work including the British Advertising Craft Award. In 2010, Mark Summers was honoured by Sir Paul McCartney at the world-famous Liverpool Institute of Performing Arts (LIPA) and made a friend of LIPA, one of the highest honours ever bestowed by the University. In 2011, Mark was also made a mentor & ambassador of the Royal Academy Step Into Dance Schools Programme.

Privacy Policy

MARK SUMMERS CASTING AND MANAGEMENT LTD GDPR PRIVACY POLICY

This data protection and privacy notice provides information on how Mark Summers Ltd (also referred to in this notice as “we” or “us”) uses personal data relating to users of its websites and services (referred to in this notice as “you”). Our websites and services are referred to in this notice as the “Sites” and the “Services”.

It also contains information on marketing activities and the use of cookies on our Sites.

This policy was last updated on 25/05/2018, in response to the European Union’s General Data Protection Regulation – referred to, throughout, as GDPR.

INTRODUCTION

In order to conduct its business activities, it is necessary for us to act as a data processor with respect to gathering and using the personal data of individuals. These can include clients, suppliers, employees, models, actors, dancers, choreographers and other people the company has a relationship with or may need to contact. This policy sets out how we collect, use and protect any information you give us when you use this website and/or our services.

We are committed to safeguarding your privacy. Should we ask you to provide certain information, you can be assured that it will only be used in accordance with this policy. We may be required to update this policy from time to time in order to remain legal and compliant. You should check this page periodically to ensure that you are happy with any changes.

WHY THIS POLICY EXISTS

This GDPR Privacy Policy ensures we:

  • Comply with GDPR and follows good practice;
  • Protects the rights of employees, talent and clients;
  • Is open about how we store and process individuals’ data;
  • Protects itself from the risks of a data breach

WHAT WE COLLECT

We may collect the following information:

Clients

  • Name, company name and job title;
  • Contact information including telephone number and email address;
  • Business address and postcode;
  • Other information relevant to your enquiry.

Talent

  • Name;
  • Contact information including telephone number and email address;
  • Demographic information including address and postcode;
  • Statistics and work experience, skills;
  • Images and videos;
  • National Insurance Number
  • UTR Tax number;
  • Copies of Identification – may include a passport, drivers licence, nationality card, ID Card.

Street cast talent

  • Name;
  • Demographic information;
  • Images/videos and statistics to enable us to assess whether you are suitable for a  particular role

Employees and Freelancers

  • Name;
  • Contact information including address, telephone number and email address;
  • Details of previous work and/or employment;
  • Other information to enable us to fulfil a contract or terms & conditions.

PERSONAL INFORMATION

For as long as is necessary after your involvement with us, we will need to process data about you.  The kind of data that the Company will process includes:

  • contact names and addresses
  • correspondence with the Company and other information that you have given the Company through applications, contracts, consent forms, medical information and feedback sheets.

We believe that those records used are consistent with the relationship between the Company and yourself and with the data protection principles.  The data the Company holds will be for management and administrative use only but the Company may, from time to time, need to disclose some data it holds about you to relevant third parties (e.g. where legally obliged to do so by HM Revenue & Customs, where requested to do so by yourself for the purpose of giving a reference or in relation to maintenance support and/or the hosting of data in relation to the provision of insurance).

In some cases the Company may hold sensitive data, which is defined by the legislation as special categories of personal data, about you.  For example, this could be information about health, racial or ethnic origin, criminal convictions, trade union membership, or religious beliefs.  This information may be processed not only to meet the Company’s legal responsibilities but, for example, for purposes of personnel management and administration, suitability for employment, and to comply with equal opportunity legislation.  Since this information is considered sensitive, the processing of which may cause concern or distress, you will be asked to give express consent for this information to be processed, unless the Company has a specific legal requirement to process such data.

LAWFUL REASONS FOR PROCESSING

Our lawful reason for processing your personal information will usually in the first instance be “legitimate interests”.  Under this we can process your information if we have a genuine and legitimate business reason and we are not harming any of your rights and interests.

WHAT WE DO WITH THE INFORMATION WE COLLECT

Clients

We require this information to understand your needs and provide you with a better service and in particular, for the following reasons:

  • To provide on-going customer service and maintain internal record keeping including for accounting purposes;
  • To enable contact by email or phone in relation to the enquiry you have made with us;
  • To periodically send update emails or other information relevant to your enquiry.  You may unsubscribe from receiving these emails at any time by clicking the unsubscribe link which is included at the bottom of all our update emails.

Talent (including: models, dancers, actors etc.) & Street cast people

We require this information to understand the areas of work we can put you forward for and in particular, for the following reasons:

  • Internal record keeping
  • We may contact you by email or phone in relation to work enquiries;
  • We may periodically send update emails using the email address which you have provided.  You may unsubscribe from receiving these emails at any time by clicking the unsubscribe link which is included at the bottom of all our promotional emails.

RETENTION

Any personal data held by us for marketing updates will be kept by us until such time that you notify us you no longer wish to receive this information.

SECURITY

We are committed to ensuring that your information is secure and protected against unauthorised or unlawful processing, accidental loss, destruction and damage. In order to prevent unauthorised access or disclosure, we use secure servers to store personal information. We also use the following software Campaign Monitor / Google Drive / Drop box / Filemaker Pro which are all GDPR compliant.

Paperwork

Personal data collected in paper form is stored in locked filing cabinets and shredded when no longer required

SECURITY BREACHES

Despite all the controls we have put in place to address all the key GDPR principles, there is still always a risk a data breach may happen. In the unlikely event of this, the breach will be notified to all data subjects affected without undue delay. If appropriate, this will also be reported to the ICO within 72 hours of us becoming aware.  The person who should be informed of any breaches Mark Summers (Director of Mark Summers Casting and Management Ltd) and is contactable by email at all times info@marksummers.com

THIRD PARTY PROCESSING

Our work for you may occasionally require us to pass your information to our clients for the purpose of possible work.  Where we are entering into an engagement with a third party, we will seek to be satisfied that they have secure measures in place so your privacy rights continue to be protected as outlined in this policy.

We only disclose information that is necessary to deliver our services and we never allow your personal data to be used by any third party for any market research, marketing or other commercial purposes. Under GDPR law, we may be required to disclose your data for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

YOUR RIGHTS UNDER GDPR

Your principle rights under GDPR are:

  • the right to be informed;
  • the right of access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to data portability;
  • the right to object; and

This means you have the right to know what data we are holding for you at any time, the right to access this data, change it and/or have it removed from any further processing activity.

SUBJECT ACCESS REQUEST

If you would like to contact us with a subject access request, please use the email address info@marksummers.com with ‘GDPR Subject Access Request’ in the subject line.  We will contact you within ten days of receiving this request.
If you are unhappy with the way your subject access request has been dealt with, you have the right to report a concern with a supervisory authority.  In the UK, this is the Information Commissioner’s Office www.ico.org.uk/concerns/

RESPONSIBLE PERSON FOR GDPR

Mark Summers

Mark Summers Casting and Management Ltd

1 Beaumont Avenue

London

W14 9LP

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